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Commercial coordinator

We are currently looking for a Commercial Coordinator Consultant / Try & Hire for one of our clients based in Stockholm.

The Coordinator’s role is to provide administrative and organizational support to the Business Unit, Brand Managers, Sales Teams and other identified stakeholders. This will also include significant system and process work, including providing administrative support for financial processes. It requires close collaboration with the Business Unit team as well as customer facing colleagues and other coordinators. HR related tasks will also be a part of the role.

Key responsibilities include:

– Provide complete administrative and organizational support and assist brand & customer managers, key account managers and/or business unit director with:
Support marketing and sales with various administrative tasks
Keep a comprehensive and easy accessible filing system
Take responsibility for ad hoc projects whenever requested
Monitor stock of promotional material and distribute material, take responsibility that we follow the SOPs for handling material in a compliant way
Support Marketing and help with material
Support team in handling (writing) contacts with external agencies and health care professionals and/or organisations
Administering Zinc approvals and compliance processes for associated materials
Telephone, mail handling, keep the activity calendar updated on Local Sharepoint
Support team with team activities and internal meetings

– Assist the business with Account Payable/Financial Operations
Support the team in development of purchase orders, Ariba.
Support team when needed in administration of Veeva, closing of activities (transparency)
Administration of suppliers, preferred suppliers in Ariba and Contiki, interact with procurement, compliance and legal if needed
Create Purchase Orders
Monitoring invoices i.e. coding of invoices, raise payment requests
Handle expense claim forms associated to meetings

– Liaise with Internal (LOC and International) and external contacts (agencies, service suppliers, HCPs, HCOs)

– Assist in customer interactions (i.e., product orders from pharmacies / hospitals) as needed

– Assist in HR related tasks.


Being flexible & adaptable – Ability to work flexibly in a small and focused team.
Managing execution – Strong planning and project management skills.
Strong verbal and written communication skills.
Ability to multitask.
Prioritizing skills, time management skills.


Positive, results-driven, accountable, good manager of people / self
Collaborative with other members of the business unit and team



Secretarial (Bachelor) degree or equivalent through experience;
Related experience in a similar position;
Budget management skills including using SAP and other financial systems (e.g., Ariba)
Experience of supporting senior level management.
Experience managing external vendors, including procurement, contracting, follow-up. etc.

Other skills/attributes:

Fluency in speaking and writing Swedish and English is required.
Ability to communicate in other Nordic languages is desirable.
Occasional travel will be required.


At PharmaRelations we offer a great place to work. You will get the chance to develop your skills, and to work with a team of highly intelligent, innovative and passionate experts across the Nordics. PharmaRelations offer a place where there is room for you to excel, be valued and make a difference. Not just to us, but ultimately indirectly to the patients’ lives we help improve and save every day by servicing the Pharmaceutical industry.


For further information do reach out to Peter Bergentoft Consultant Manager Commercial Interim Sweden, +46702620282 or apply directly here. Due to GDPR, we cannot receive any CVs via e-mail. Interviews are already taking place, so please get in touch or apply at your earliest convenience.

Read more about Commercial coordinator here!